Groupe Renault - 2020 Universal Registration Document

229 GROUPE RENAULT I UNIVERSAL REGISTRATION DOCUMENT 2020 02 ETHICS AND GOVERNANCE GROUPE RENAULT GROUPE RENAULT: A COMPANY THAT ACTS RESPONSIBLY CORPORATE GOVERNANCE FINANCIAL STATEMENTS RENAULT AND ITS SHAREHOLDERS ANNUAL GENERAL MEETING OF RENAULT ON APRIL 23, 2021 ADDITIONAL INFORMATION ETHICS AND GOVERNANCE 2.5 Business ethics: ethics and compliance policy 2.5.1 Ethics is the cornerstone of our business conduct Objectives and guidelines 2.5.1.1 The Group ethics and compliance policy aims to: promote ethical values within the Group, thus contributing to its P sustainable performance; prevent and identify breaches of ethics and integrity; P protect employees, customers and shareholders; P protect the Group’s image and assets; P promote citizenship in a global environment; P structure the Group’s compliance approach, i.e. all processes P aimed at controlling the application of the Group’s legal and ethical rules. The ethics and compliance guidelines include in particular: the Code of Ethics Groupe Renault. It sets out the Group’s key P principles and fundamental values. It is intended for all employees in all countries where the Group is present; the Guide for preventing corruption and influence-peddling. It P describes the Group’s active global approach to preventing and combating corruption and influence peddling; the nine dedicated codes of conduct. They describe the rules of P good conduct to be applied in jobs that require even stronger ethics; the whistle-blowing tool. It is available to the Group’s employees, P but also to external or occasional employees and suppliers, from a dedicated platform; all the procedures for applying ethics and compliance. P Actors and bodies 2.5.1.2 The Director of audit, risks, ethics and compliance Groupe Renault, a member of the Renault Management Committee in charge of the ethics and compliance system, meets regularly with the Chief Executive Officer to inform him of the roll-out of the Group’s ethics and compliance policy. He reports on actions undertaken in the areas of ethics and compliance to the following Board of Directors’ committees : the Audit, Risks and Compliance Committee (CARC); P the Ethics and CSR Committee (CERSE). P His duties are as follows : to define the Group’s overall ethics and compliance policy; P to act as an adviser to the Company’s management teams; P to ensure that ethics and compliance-related incidents are fed P back and dealt with; to animate the Group’s Ethics and Compliance Committee (CECG); P to verify the ethical and compliance policy implementation in the P Group’s various business activities (purchasing, manufacturing, sales, engineering, finance, HR, etc .) ; to reinforce the Group’s ethics and compliance policy; P to implement the Group’s ethics and compliance policy. P In order to carry out his duties, the Group Ethics and Compliance Director relies on : a team of 16 employees; P ethics officers, appointed in all countries where the Group P operates. They ensure the dissemination of ethical guidelines, values and expected behaviors, taking into account local laws and regulations. They steer the professional alert system and lead the Country Ethics and Compliance Committees (CECP); compliance officers, who ensure the implementation of the P Group’s compliance policy in their country or subsidiary; function and region officers, supporting the deployment of the P ethics and compliance policy to specific business activities and geographical zones; two facilitators in France. They are in charge of solving conflicts P between employees through mediation. They contribute to the spreading of ethical values through training. He can also count on the support of the following bodies: the Group Ethics and Compliance Committee. The CECG is P composed of 11 members and is assisted by contributions from function and region officers. It is responsible for defining and adapting the ethics and compliance policy; the Alert Processing Committee. It includes seven members and P three experts. It treats in a collegial way professional whistle-blowing received; the Country Ethics and Compliance Committee. It is chaired by the P Country Director and steered by the Country Ethics officer. It deals with alerts and manages the local deployment of the ethics and compliance policy.