Groupe Renault - 2020 Universal Registration Document

231 GROUPE RENAULT I UNIVERSAL REGISTRATION DOCUMENT 2020 02 ETHICS AND GOVERNANCE GROUPE RENAULT GROUPE RENAULT: A COMPANY THAT ACTS RESPONSIBLY CORPORATE GOVERNANCE FINANCIAL STATEMENTS RENAULT AND ITS SHAREHOLDERS ANNUAL GENERAL MEETING OF RENAULT ON APRIL 23, 2021 ADDITIONAL INFORMATION implement these systems. The Legal department provides support and assistance on this subject. department. In parallel with this assessment, a rating of the seriousness of the risk of regulatory non-compliance is established with each prescribing department (see Risk factors, section 1.5.2.4). There is a method to assess existing procedures, validated by the CECG. The Group Ethics and Compliance department applies this method to a list of regulatory areas selected with the Legal The system as a whole is managed by the internal monitoring procedure for regulatory compliance. Strengthening the responsible purchasing approach in the 2.5.2 supply chain EFPD15a EFPD15b The Group also extends its social, societal and environmental responsibility to its relationships with suppliers. Groupe Renault implements a responsible purchasing policy along its entire supply chain. In order to do this, Renault has incorporated compliance with social and environmental requirements into its supplier selection and relations standards. “Responsible purchasing” assessment of suppliers is therefore included in the selection criteria, alongside quality, financial health, strategy and industrial and logistical capacities. A CSR-focused purchasing team DV3b 2.5.2.1 For over ten years, Groupe Renault has had a dedicated team to prevent serious infringements under the duty of vigilance law. The team reports to the Purchasing department and has the following objectives: ensuring that suppliers meet standards and comply with laws, P regulations and soft laws in social environmental and ethical areas ( e.g. the law on the duty of vigilance, Sapin II, traceability of conflict minerals or cobalt, OECD/UN/ILO Guidelines, etc. ); improving the identification and reduction of CSR risks in the P supply chain; strengthening the extra-financial assessment of suppliers P (through an external provider and its online platform); managing external CSR supplier audits; P monitoring the implementation of appropriate corrective actions P by both direct and indirect suppliers; coordinating a network of officers within local Purchasing P departments. Responsible purchasing policies, 2.5.2.2 cornerstone of the supplier relationship DV3b In order to prevent serious infringements under the duty of vigilance, Groupe Renault relies on documents which set out principles of responsible contractual relationships with suppliers: Renault-Nissan “Corporate Social Responsibility (CSR)” guidelines P for suppliers (December 2015). Distributed to all Groupe Renault suppliers and subcontractors, this document summarizes the Group’s CSR expectations of suppliers and subcontractors in matters of safety and quality, human and labor rights, the environment, compliance and non-disclosure of information. The Group asks its suppliers and subcontractors to commit in writing to comply with these guidelines. They are also requested to use them with their own suppliers; Global Framework Agreement on social, societal and P environmental responsibility. Signed on July 2, 2013 with the IndustriALL Global Union and the Group Works Council (see section 2.4.1.4). Under the terms set out in chapter 3, Groupe Renault undertakes to communicate the Framework Agreement to its suppliers and subcontractors. It requests them to commit to implementing the fundamental social rights mentioned in chapter 1 of the Framework Agreement in their own companies and encourages them to do likewise with their own suppliers. If necessary, corrective action plans are put in place with the support of Groupe Renault; Renault Green Purchasing Guidelines (June 2018). This document P is distributed to all Groupe Renault suppliers, and describes requirements in matters of environmental management, policies on chemicals and recycling; Groupe Renault policy on the supply of cobalt and minerals from P conflict-affected and high-risk areas (2019). This policy provides suppliers and their subcontractors with details of products that may contain such minerals, and the Group’s expectations as regards human rights and child labor in the supply chain. The purchasing function also has a dedicated Code of conduct which complements Groupe Renault’s code of ethics. This document is available on the Group’s intranet site. It is aimed at all managers and employees in the Purchasing department and the Alliance Purchasing Organization (APO), and at anyone who is in contact with suppliers and/or who has an influence on purchasing activities within Groupe Renault and/or for Groupe Renault. The code applies to all Groupe Renault purchasing processes and, in particular, to compliance with Renault’s strategy, to selecting suppliers, reviewing performance and, more generally speaking, to any contact or communication with suppliers.